National Academy of Agricultural Sciences

NASC, DPS Marg, New Delhi - 110 012

GUIDELINES FOR USING ACADEMY FACILITIES

The National Academy of Agricultural Sciences is a premier Apex level Organization founded by eminent Agricultural Scientists in India in 1990 to provide a forum to Agricultural Scientists to interact on important and emerging issues of Agricultural Research and Education and provide views of the scientific community as policy inputs to planners, decision makers at all levels.

To facilitate above interactions, the Academy has equipped its premises with a Lecture Hall, 3 Committee Rooms of various capacities and related projection, audio-visual facilities. The Academy also let’s out those facilities to other organisations for organising Science oriented activities. The guidelines for using these facilities and hiring charges are mentioned hereunder:

  1. Facilities would be available only for science-oriented activities.

  2. The user should take prior permission/booking for use of the conference facilities from the Executive Secretary before issuing notices to the participants of the meeting.

  3. Bookings would be made for use from 9.00 a.m. to 5.00 p.m. on working days only. In case of requirement prior to or beyond working hours, intimation has to be given at the time of booking; charges on pro-rata basis will be levied for the period extended beyond 2 hrs.

  4. Preference will be given to Fellows in case of competing demands.

  5. Use of Academy equipment like computer, fax, telephone would be on payment basis at rates to be fixed from time to time; priority would be given to Academy work. Requirement of audio-visual equipment should be intimated at the time of booking/seeking permission.

  6. In case of any breakage or damage of the equipment during the use, cost of repair/ replacement would be reimbursed to the Academy.

  7. No outsider will be authorized to handle Academy property/equipment.

  8. Posters/Banners/Publicity material will be displayed only at the specified places provided for the purpose.

  9. The hiring charges for using Academy’s facilities are as follows:

    10.

    S.No.

    Facilities/Area

    Sitting Capacity

    ICAR Instt./ SAU

    Central Govt./State Govt. & Semi-Govt./Autonomous/ PSU/National Societies

    International Organizations/ NGO/Private

    1.

    Lecture Hall

    125

    15,000

    25,000

    30,000

    2.

    Committee Room I

    50

    10,000

    15,000

    17,500

    3.

    Committee Room II

    46

    7,500

    12,500

    15,000

    4.

    Committee Room III

    35

    6,000

    10,000

    12,000

    5.

    Atrium* (Exhibition/ General purpose/ serving food etc.)

    500
    Sq. Mtr.

    5,000

    5,000

    5,000

    6.

    Dinning Hall*

    40

    2,000

    2,000

    2,000

  10. The payment of hiring charges will be made in advance through crossed local cheque / Demand Draft drawn in favour of National Academy of Agricultural Sciences payable at New Delhi, failing which the booking will be treated as cancelled.

  11. Rules for Cancellation:-

    1. With 15 days advance notice before the date of the meeting/programme, are entitled to full refund.
    2. Between 7-15 days advance notice: 50% of the amount paid shall be refunded.
    3. No amount shall be refunded if less than 7 days notice of cancellation is given.

  1. Guesthouse facilities are also available in the Campus, which are under ICAR control. Organizers are requested to approach the Deputy Secretary (GAC) ICAR [Tel: 011-23381378] or Shri Subhash Chand, Caretaker, International Guest House [Tel: 011 25843145] for booking of IGH facilities which will be allotted by them on first-come-first served basis.

  2. The organizers shall make arrangement for lunches/transport themselves without expecting support from the Academy staff.

  3. The Organizers are advised to use the signage, catering services from the contractors approved by the ICAR in the campus. M/s Venus Conferences & Exhibitions (P) Ltd., Tel: 32910182, 9810281072 (Mr. Tejinder Batra); and M/s Professional Catering Services Pvt. Ltd., Tel: 9810147093 (Mr. Chandan Singh) are the approved contractors at present for providing the above two services in the campus.

 

* Subject to availability; these facilities are available free of cost for those who book NAAS conference facilities